Businesses have a lot of confidential data that needs to be appropriately destroyed, so document destruction services are crucial for them in particular. Using a shredding company will help you get rid of all your old documents safely and securely, which means that you don’t have to spend more time shredding – the professionals will take care of it.
Compliance is a huge part of owning a business, and by ensuring that your company is abiding by mandated privacy laws, you are protecting not only yourself but the people you serve. Make sure to choose a reliable document destruction company with a good reputation.
Common Items to Shred
If you’re not sure what documents you need to shred, here is a list of some of the most common ones:
Documents Containing Personal Information
Documents contain private information of various customers, vendors, and the business itself. This personal information is very critical, and it is the company’s responsibility to keep it secure and safe.
Even a tiny piece of personal information is crucial and should not be neglected. Therefore every business must look forward to shredding the private information of its employees, customers, and vendors.
Financial Documents
This information can include:
- Payroll records
- Annual budgets
- Old tax returns
- Audits
- Bank account statements
- Void cheques
You don’t want these documents to sit intact inside a dumpster or recycling bin. If you’ve got paper with financial details, even expired information, don’t pay the price for careless disposal and hire a professional shredding company.
Before you decide to dispose of any financial information, make sure it is within a reasonable time frame and you won’t need it for an audit.
Legal Documents And Contracts
Though this may seem obvious, there can be a huge oversight that can cause many problems later down in the line. Legal documents, especially ones that had a lawyer involved, should be disposed of properly and with caution.
Insurance Information And Bills
Records related to insurance for your business and its contents should permanently be destroyed, not thrown away. The same goes for old utility bills or anything else about your workplace, such as internet and cell phone service bills. Such documents usually contain account numbers and address details, which should always be kept private.
Documents Related To Human Resources
Businesses should manage any documents for or about the staff with high caution. The same goes for items related to the business owner, whether resumes, applications, disciplinary reports, or performance evaluations.
Protect everyone’s privacy by making sure you correctly dispose of private information.
Keep this list in mind when you’re choosing a document destruction company. You want to make sure that they can adequately destroy all these documents.
Many businesses don’t have the time or resources to destroy all their documents off-site, which is where document destruction services come in handy. These companies will pick up your documents and shred them for you, so you don’t worry about it.
Choose i-Shred for your Business Shredding
i-Shred is an on-site document shredding company based in Palm Springs, CA. Our main goal is to provide service with a cost-effective and high-quality solution for document destruction while ensuring security and peace of mind. To get started shredding, contact us or call at (760) 333-5789.